Procure to Pay (PTP) Specialist

Imperial Brands is investing in building a Global Business Services Team. Working as part of the Finance Centre of Capability (CoC), the role is to be part of the Procure to pay team focusing on overseeing broad PTP accounting, payments and operational reporting to deliver effective and efficient PTP processes for Imperial Brands entities.

In addition, the person will be responsible for capturing and documenting the transition processes for the growing PTP Tower.

Key Responsibilities

• Manage purchase requisition triage (source purchasing requisitions into purchase order)

• Oversee scheduled payment proposals, urgent payment requests, and manual banking payments

• Validate correct financial cding and tax assignment for purchase order

• Validate updates of purchase orders to previous sourcing of goods/services

• Oversee the Services Receipt and Return Management

• Oversee incoming invoice and credit processing

• Oversee period end close process

• Request credit notes from suppliers

• Work collaboratively across delivery towers to ensure effective and efficient period closing

• Deliver scope of work in line with the KPIs/SLAs agreed with the retained teams in markets, clusters, regions and Group head office

• Check and review PTP output from FSS

• Check and review output from PTP Analyst

• Update process-related policy and process documents - SOPs, Process Maps

• Undertake process & performance related initiatives to achieve results- both bottom-up and top down

• Capture & document knowledge during the transition phase

• Accountable for decisions relating to the successful execution of the PTP processes in line with SLAs and KPIs

Key Relationships

• Cluster/ Market team - support in resolving queries, audit ad-hoc requests, statutory reporting

• FSS - Daily execution of FSS’ activities

• External consultants, auditors (if required)