Procurement Administrator with Ukrainian language

WARSAW

 

SUMMARY OF ROLE

Performs selected procurement, administrative and logistics activities related to projects in compliance with legal requirements and company procedures/ policies in order to meet contract/project commitments.

 

SPECIFIC JOB RESPONSIBILITIES

 

PROCUREMENT

• Negotiates and procure all required buyout products, solutions, and services for major projects as defined during the proposal and / or project execution phase.
• Coordinates of interfaces between Proposal Group, Contract Administration Group and Project Implementation Group in order to ensure timely vendor purchase order raising.
• Develops strategies to manage the supply base for direct and indirect spend (sourcing, supplier selection, negotiation, contracting, performance assessment).
• Maintains and report procurement performance by project, using the agreed upon KPIs.

 

ADMINISTRATION

• Sets up and maintain customers and vendors in specific business systems.
• Generates and maintains purchase orders, process warranty orders (MRT).
• Processes trade / customer invoicing / adjust procurement processes, procedurs, and work instructions within business systems and prepare manual documentation according to contract requirements and Ukrainian law.
• Understands and executes month end closure activities (process supplier & customer invoices, booking on time, budget corrections etc.).
• Executes trade and intercompany projects booking and monitor intercompany projects closure in business systems according to particular Business Unit requirements.
• Obtains, saves and completes documentation for audit.
• Coordinates / solves project administration subjects.

 

LOGISTICS

• Organizes transport, maintains contact with FF / customs agencies, translates shipping papers for customs and prepares shipping documentations.
• Coordinates shipping process with suppliers.
• Works with Emerson warehouse staff.
• Acts as a liaison between Sales/Project Managers / Engineers and Supply Chain to resolve all logistic subjects/ coordinate shipments; work with finance team to resolve invoice or payment related issues.

 

GENERAL

• Performs assigned tasks / duties with balanced risk while strictly observing the "Business Ethics" of the Emerson Automation Solutions.
• Follows and observe all company procedures & trainings related to the Operation Controls as listed below, but not limited to: Trade Compliance, Checkpoint, Records Retention, Quality Management System and Ethics.
• Develops Personal and Professional competencies as well as knowledge about Emerson Products & Services.
• Performs other duties as assigned by Manager or Supervisor.

 

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Experience 3+ years in Procurement
• Strong negotiation skills
• Good Analytical skills
• Good knowledge of Contractual Terms & Conditions, and Commercial Contract Law
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes
• Well-developed IT skills especially MS Excel
• Good interpersonal skills required to interact with suppliers and team members
• Appropriate Language skills (fluent Ukrainian and advanced English is a must, Polish)
• Minimum Education: Bachelors/3-5 yr Degree in engineering and / or business administration

 

WE OFFER

• Possibility to work in the international projects
• Attractive salary and social package
• Full time employment contract

Please include following clause in your application: Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w mojej ofercie pracy dla potrzeb niezbędnych do realizacji procesu rekrutacji (zgodnie z ustawą z dn. 29.08.97 roku o Ochronie Danych Osobowych Dz. Ust Nr 133 poz. 883).