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Procurement Operations Specialist

Kimberly-Clark EMEA GBS Services sp. z o.o.

Kimberly-Clark EMEA GBS Services sp. z o.o.

Wielicka 28



Your responsibilities

  • Build and maintain a fluent relationship with internal customers, understanding their needs and working together to identify operating issues/non-efficiencies, implementing sustainable solutions and ensuring changes are timely documented in relevant Standard Operating Procedures (SOPs).

  • Understand internal customer’s organization/structure and interact with the appropriate contacts for each process.

  • Responsible for properly handing over the activity to designated persons within the team as needed.

  • Perform activities as per the relevant SOPs in place (process, tools and timing) driving for meeting/exceeding KPIs relevant to the role.

  • Purchase Requisition (PR) to Purchase Order (PO) Conversion including (but not limited to):

  • Perform comprehensive accuracy and compliance checks of PRs;

  • Ensure PRs are complete and accurate before conversion to POs;

  • Release purchase orders (PO) within agreed timeline;

  • Log-in and follow-up PRs that could not be converted to POs and released within agreed timeline with indication of reason.

  • Management System:

  • Lead catch-ups with a set pre-agreed frequency (weekly, every other week) and agenda with internal customers.

  • Prepare relevant reports (minimum but not limited to "PO Confirmation" and "Not delivered on time POs") to be shared during catch-ups with internal customers (requisitioners, procurement, other when relevant);

  • Issue resolution:

  • Lead timely identification and resolution of PO approval related matters;

  • Engage in invoice issues related to lack of goods receipt and invoice price discrepancies with PO, reaching out to the relevant parties to provide a timely resolution to the issue;

  • HelpDesk:

  • Point of contact for internal customers with regards to transactional related queries.

  • Continuous improvement:

  • Contribute to testing of process improvement opportunities.

  • Contribute to testing of new tools as per K-C's technology roadmap.

Our requirements

  • University Graduate;

  • 0-2 years previous experience;

  • Good analytical mindset to follow logical flow of activities;

  • Basic Microsoft Office (especially Excel);

  • Minimum of B2 (preferred C1) level language proficiency in English

  • Good general communication skills (written and verbal);

  • Proactiveness, positive attitude, flexible mindset and a willingness to learn; good team player and quick learner.

What we offer

  • An annual performance related bonus

  • Private medical cover with dental care

  • Life insurance

  • Brand new office close to city center

  • Possibility to growth and develop within freshly opened Global Business Service Center

  • Benefits

  • sharing the costs of sports activities

  • private medical care

  • life insurance

  • remote work opportunities

  • flexible working time

  • dental care

  • extra social benefits

  • employee referral program

  • charity initiatives

  • yearly bonus

Are you an experienced in Procurement area and ready for new challenges? Joining globally recognized brand in the brand new office in Krakow, Poland and moving your career to the next level sounds interesting? Then Procurement Operations Specialist in Kimberly Clark could be for you!

Kimberly-Clark EMEA GBS Services sp. z o.o.

Kimberly-Clark makes the essentials for a better life with well-known brands that matter every day – at home, school, work and on the go. Throughout our 150 years, we have challenged conventional wisdom to innovate products that better meet the needs of consumers. We have created new categories with top brands like Kleenex®, and redefined categories with Huggies® and U by Kotex®. While growing our $18+ billion global business, we help build careers through collaborative teams that push boundaries and endless opportunities to work with some of the world’s most recognized brands. Our 43,000 employees are changing the world for the better, too, generously giving back to communities and causes around the globe.

Kimberly-Clark Professional encompasses some of the company’s most successful brands, well known in the marketplace as leading the way in distinctive products for the washroom. With trusted brands such as KLEENEX®, SCOTT®, and WYPALL*, we provide innovative, environmentally responsible solutions that help customers use less and waste less, reducing impact to the environment throughout the entire lifecycle of the product.

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