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Project Documentation Manager


  • Gdańsk

    Gdańsk, Pomeranian
  • offer expired over a month ago
  • contract of employment
  • full-time
  • manager / supervisor

Your responsibilities

  • You ensure the processes and tools to be followed and used for project documentation delivery are addressed and aligned early on in the project

  • Creates and maintains Project Master Document List (P-MDL) in collaboration with client, and internal and external document owners, based on the generic Master Document List (scope and schedule)

  • Establishes and maintains the documentation management plan including project-specific requirements

  • Ensures that the Documentation Management System is configured and set up according to the requirements

  • Ensures all relevant users of the EDMS (internal and external) are properly trained to execute their document-related tasks and to comply with all requirements set out in the Project Documentation Management Plan

  • Ensures delivery on time and in the right quality of the documents in the Project Master Document list during project execution: From handover from sales to handover to service.

  • Monitors and reports on progress of project documentation delivery in agreement with project management

  • Acts as administrator & superuser for the EDMS (Electronic Document Management System)

Our requirements

  • You have 5+ years of experience working as a document controller, records manager or documentation manager in large infrastructure projects

  • You are knowledgeable about best practice in project documentation management

  • You have an affinity for IT and have used various document management systems

  • As a person, you are structured, persistent, diligent, and “a finisher”

  • You can handle simultaneous assignments and enjoy working with diverse teams

  • Your written and spoken English are (close to) that of a native speaker

  • In case you have acquired your skills in alternative ways your application is just as well appreciated.

What we offer

  • Employment contract in an international corporation with a stable market position

  • Non-wage benefits: medical insurance, life insurance, lunch card, sports card

  • Possibility to work in home-office system

Become a part of our mission for sustainability: Clean energy for generations to come. We are a global team of diverse colleagues who share a passion for renewable energy and have a culture of trust and empowerment to make our own ideas a reality. We focus on personal and professional development to grow internally within our organization.


Siemens Gamesa has a vision for renewable energy: we believe in the power of nature and technology. Help us to be ready to face the energy challenges of tomorrow and make a green footprint – join the team in creating a better future for us on our planet.

We focus on hiring the best people, wherever they may be in the world. We pride ourselves on the flexibility we offer to our employees and are committed to building a workforce that can grow with the company. Siemens Gamesa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

In our culture of trust, we focus on empowerment, diversity and continuous learning. Valuing our people is what makes us one global team, with our colleagues’ safety at the heart of our organization.

For our Project Documentation Management (PDMA) team in Offshore Sales and Projects, we are looking for a Project Documentation Manager. The PDMA is responsible for defining the standards, processes, and tools related to the delivery of the documentation scope for our large Offshore wind farms. The team members are responsible for managing the timely and quality delivery of the documentation scope on our various execution projects. The candidates for this position will work on execution projects. We have high ambitions for continuously improving our performance in the area of project documentation management, and are therefore looking for motivated, experienced candidates to support this.

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