• Provides assistance to the Budget, Performance Review and Strategic Planning Team:
• copying/scanning invoices and stamping with "paid" stamp;
• preparing VAT claims - entering data into excel spreadsheet and reconciling with SAP lists;
• printing invoices from Travel Agency;
• printing Travel Requests and air/train tickets and matching them with printed invoices issued by Travel Agency;
• calculation of Country Manager's (CM) utility expenses (needed for calculation of refund amount);
• preparation of documents (numbering invoices) for submission to the Ministry of Foreign Affairs on a quarterly basis;
• shredding accounting documents older than 7 years;
• UPI requests for new staff, STT/STCs, travelers and honoraria recipients: collecting documents from candidates including responses to "conflict of interest questionnaire", submitting requests on line accompanied with downloaded passports/ID and certificate letters signed by the CM;
• Annual inventory of both regular assets and IT equipment: physical count and reconciliation with excel spreadsheet data, collecting inventory # of items declared for disposals;
• checking cellular phone bills/calculation of personal calls;
• ordering office supplies;
• other ad hoc tasks.
•  Provides support to IFC, MIGA and ICSID:
• Coordinating schedules of meetings during missions,
• Assistance in drafting and distributing a variety of routine documents;
• Making travel arrangements;
• Managing the flow of documents;
• Supporting the Teams in everyday demand situations;
• Editing and formatting of reports;
• Organizing various high level conferences and workshops, preceded by procurement of goods and services (local hotels, travel agencies, event companies);
• Filing documents in WBDocs;
• Processes consultant contracts and travel requests through SAP. 
• Handles Receptionist's duties: mail, pouch, incoming outgoing fax, correspondence and press distribution, answering and phone screening, forwarding messages and assisting the WB clients at the front desk as the first point of contact. 
• Provides back-up support to various teams.

MINIMUM EDUCATION/EXPERIENCE AT RECRUITMENT:

• Minimum Education: High School
• Minimum Years of Relevant Experience: 2

SKILLS:

• An excellent command of English and Polish, verbal and written;
• demonstrated excellent office support: proficiency in using standard computer applications (Word, Excel, PowerPoint, Outlook, Internet);
• Strong organization skills;
• Strong interpersonal and communication skills.

ABILITY TO:

• Work in a team;
• Communicate clearly and concisely, both orally and in writing;
• Organize and prioritize multiple tasks;
• Operate office machines such as computers, fax and photocopiers;
• Organize and carry out responsibilities to meet deadlines;
• Adjust to the changing demands of the work.

The selected candidate will be offered a 5 month appointment with possible extension for 6 more months. Please send your applications by January 22, 2019.