Senior HR & Payroll Specialist

Your responsibilities

Operations

 Ensuring all paperwork is filed on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS)

 Preparation of banking payroll file to be uploaded to the banking system for payment

 Responsible for all range of payroll/HR activities determined in the scope of service for allocated clients

 Submitting all output and reports for clients to Manager for approval

 Consulting with Manager difficult and non-standard payroll issues

 Signing the respective documents/tax returns/payments in line with the given power of attorney

 Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or HoD

Compliance

 Identifying out-of-scope service and providing respective information to the Manager

 Identifying errors or missing documentation provided by the client

 Reviewing the banking payroll file prior uploading to the banking system for payment

 Responsible for reviewing and controlling agenda for allocated clients

 Reviewing clients’ payrolls and identifying errors

 Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices

 Keeping up to date with changes in payroll and labour legislation

 Working in compliance with all company procedures and related standards of work

Customers

 Attending the operational meetings with clients representatives

 Providing information to client on time to ensure clients’ staff is paid in the defined period

 Providing services mainly to medium-size and large-size clients under minimum supervision

 Making sure that the client is sending necessary information on time and in correct format

 Responsible for the preparation of reports and statistics and other required output for allocated clients

 Communicating with the client regarding wide range of operational issues

People

 Giving instructions to Trainees and Assistants on their basic tasks (such as: records keeping and entering data into the system) and supporting them in more complex tasks

 Providing internal trainings and sharing knowledge with other members of the team

 Providing support in professional development and onboarding of band 1 & 2 employees

 Supporting Specialists if necessary

 Acting as a Deputy of the Manager, in case of Manager’s absence formally allocated for each client

 Providing trainings to Trainees/ Assistants/ Junior Specialists

 Determining the training needs for team members

Our requirements

What we offer

DISCOVER THE ROLE

We are looking for a Senior HR & Payroll Specialist to join our team in Warsaw or Katowice to perform a variety of payroll activities for allocated, relatively complicated clients.