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Senior Specialist, Portfolio and Capacity Management (PLANIT expert)

AstraZeneca Pharma

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  • offer expired 4 months ago
  • contract of employment
  • full-time
  • specialist (Mid / Regular), senior specialist (Senior)
  • hybrid work
  • More than one vacancy
    vacancies: 2
  • remote recruitment

AstraZeneca Pharma

Postępu 14



Your responsibilities

  • The Portfolio, Transformation & Insights (PTI) Group is an integral, global group within Development Operations (Dev Ops), providing strategic support to enable DevOps success.

  • It consists of Business Planning, Portfolio & Capacity Management, Transformation & Insights.

  • The Portfolio & Capacity Management group provides best in class portfolio and capacity management to support key business decisions and maximise portfolio delivery.

  • The PLANIT experts provide critical support to the Clinical teams (Global Clinical Operations Program Director (GPDs) and Clinical Program Directors (CPDs) in building the clinical components of the cross-functional Drug development plans. They apply specialist knowledge within clinical project management to drive consistent approaches to planning and data quality to ensure a holistic view clinical milestones, $ and FTEs can be achieved at all levels (study, project and portfolio) to optimise inputs to key business cycle reporting and capacity management. The PLANIT experts provide support across all Therapy areas and across the value chain (early and late).

  • Accountabilities/Responsibilities:

  • Creation and maintenance of drug project plans

  • Provide support and expertise to project teams when setting up new studies and advise the clinical project managers (GPDs/CPDs) on appropriate best practice for scheduling, resource and dollar forecasting in line with the clinical strategy.

  • Support monthly reporting cycle

  • Provide ad hoc support in line with the monthly reporting process, work with functional PMs (GPDs/CPDs) as needed to address critical updates in the schedule or forecasts

  • Drive Compliance and quality

  • Define, monitor and measure data quality metrics associated with the clinical elements of the plans (schedule, costs and resources).

  • Champion PLANIT as “One source of the truth”, drive the importance of data quality and the potential impact on business cycle reporting and decision making when working with teams.

  • In line with monthly reporting timelines monitor compliance and quality to ensure of the highest standard. Identify data quality issues ahead of the reporting deadline and work with project teams to address (project activities are linked appropriately, plans are set up consistently in line with reporting needs, activity durations and resource forecasts are

  • Increase working knowledge in the Project Management tool

  • Develop personal knowledge and expertise of the Project management tools to ensure can provide expert advice and guidance as required

  • Train relevant staff in working in the Project Management tool with a focus on Clinical activities

  • Contribute to the development of training materials in line with customer needs (feedback, new features or changes in system functionality)

  • Support for continuous improvement initiatives

  • There will be opportunities to engage in continuous improvement initiatives aimed at supporting optimised ways of working and productivity improvements. This could be providing expert knowledge as input to the requirements, supporting migration activities or delivering refreshed training and support to support the implementation and new ways of working.

Our requirements

  • University degree (or equivalent) in business and or/sciences

  • Experience working within a Pharmaceutical organisation

  • Knowledge of the AZ/Pharmaceutical drug development process

  • Experience in use of project management software solutions, including skills in critical path analysis (eg MS Project)

  • In depth knowledge of project management as a discipline, especially in a cross-functional environment including the ability to create, coordinate, and maintain an integrated product plan and to control or respond to changes in strategy and scope

  • Demonstrated ability to interrogate, understand and apply project management data

  • Demonstrated proficiency at working with IT systems

  • Customer focus (meet the needs of project teams for their expertise and information)

  • Attention to detail and passion for quality

  • Ability to work collaboratively; proven organizational and analytical skills, and proven skills to deliver to time, cost and quality

  • Excellent knowledge of spoken and written English

  • Good business communication and presentation skills

  • Ability to transfer knowledge efficiently (mentorship/trainings)

  • Exhibit of AZ Values and Behaviours

  • Highly organized and able to work independently on multiple tasks in a fast-paced environment


  • Experience in use of enterprise-wide pharmaceutical project management software solutions (eg Planisware)


  • sharing the costs of sports activities

  • private medical care

  • sharing the costs of foreign language classes

  • sharing the costs of professional training & courses

  • life insurance

  • remote work opportunities

  • flexible working time

  • fruits

  • integration events

  • corporate gym

  • retirement pension plan

  • corporate credit card

  • video games at work

  • coffee / tea

  • drinks

  • parking space for employees

  • leisure zone

  • meal passes

  • sharing the costs of tourist services

  • holiday funds

  • sharing the costs of holidays for kids

  • christmas gifts

  • employee referral program

  • opportunity to obtain permits and licenses

  • charity initiatives

  • extra leave

  • annual bonus

  • glasses reimbursement

  • business travel insurance

  • Work anniversary award

Demonstrate AstraZeneca Core Values

We follow the science

We put patients first

We play to win

We do the right thing

We are entrepreneurial.

For this role, the target is Level 2 for the AZ leadership capabilities

Thinks strategically (Essential)

Acts Decisively (Essential)

Works Collaboratively (Essential)

Passion for Customers (Essential)

Drives Performance (Desirable)

Develops People and Organisation (Desirable)

AstraZeneca Pharma

AstraZeneca Poland is a key global site that is dynamically growing in all departments – from commercial, R&D, IT, Global Trial Safety Review, Global Procurement Services, HR and Global Finance Services. Warsaw is one of the key Global Clinical Trial Centres in the world and plays a key role in AstraZeneca’s success. The work that we do here is valued and makes a direct impact to the enterprise, and to society. Here you are part of a multi-national team with a strong reputation worldwide for excellence and innovation.

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