Bain Global Business Services

Coordinator, Finance EMEA Projects

Bain Global Business ServicesO firmie

Bain Global Business Services

Tulipan House

Warszawa

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2019)

 
Coordinator, Finance EMEA Projects
Location: Warsaw
Based in our Bain Global Business Services Center (GBS) in Warsaw, the role is to provide advanced finance back and middle office support to Finance teams throughout EMEA in one or several GBS Service Lines. The role is varied, deadline-driven, and demands exceptional time management and attention to detail. This position requires daily use of core Bain systems and applications and may cover several areas of Bain Finance operations (Expense Audit, Accounts Payable, General Accounting, Account Receivable) according to the needs of supported offices. For each supported Bain office, Coordinator, Finance EMEA Projects work will comply with service level agreements defined by a designated Manager in agreement with the GBS Team Leader.

Responsibilities:

AP Support Activities 

  • Review invoices coming into Finance and determine if they are business related
  • Audit all vendor invoices for to ensure all invoices are prepared and approved in accordance with policies and procedures in supported offices
  • Code the invoices in the financial system and manage workflow
  • Assist vendors and employees of Bain with inquiries, account status, payments and policies
  • Prepare invoices for payments, prepare pay lists and register manual bank payments on the bank and ensure that pay lists are posted regularly
  • Keep good and efficient files

General Accounting

  • Prepare journal entries on ad hoc basis
  • Perform mobile invoice reviews
  • Perform recurring vendors reviews
  • Reconcile certain accounts in the area of Accounts payable and employee expenses

T&E Support Activities 

  • Audit expense reimbursement requests to ensure compliance with policy and VAT rules in different supported countries.
  • Collect expenses from the various supported offices and send out reminders to the Managers and supervisors to approve expenses
  • Ensure accurate and timely processing of expenses in the financial system
  • Keep good and efficient file of expense claims
  • Run T & E reports and provide also other T & E related analysis upon request
  • Perform double expense reviews and credit invoice reviews
  • Perform employee exit check

Account Receivable Activities

  • Manage A/R and related Tax accounting operations including general ledger
  • Ensure sound internal controls, accounting policies and procedures related to A/R
  • Prepare and review financial summaries and analysis related to revenue for Controller and Office Head

Ad hoc requests

  • Help out on ad hoc request as they may arise in all area of accounting and assist employees and stakeholders in any finance process where their support is required/requested

Qualifications:

  • Master’s degree in economy, business or finance & accounting related field
  • 3-4 years of professional experience in a BPO/SSC/GBS environment supporting financial processes
  • Good accounting knowledge and ability to learn about accounting and Tax rules in supported countries
  • Fluent English is a must, good knowledge of any other language of operation will be an advantage
  • Proficient user of Microsoft Outlook, Word, Excel and PowerPoint
  • Exceptional attention to detail, efficient and accurate
  • Outstanding organization, prioritization and time management skills
  • Motivated – self-starter, proactive with ‘Can do!’ mentality
  • Flexible attitude and team approach
  • Excellent communication and listening skills with a diplomatic flair
Employment
contract
Annual Bonus Working from home Life Insurance Private medical and dental care package Multisport cards
Parking spaces free of charge Office wide social events and team buildings Cafeteria with snacks and daily deliveries of fruit and bread Informal
dress code
Broad induction training for new hires Co-financing work-related courses

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement. In 2015, Bain & Company opened the Global Business Services in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa. Bain is consistently recognized as a Great Place to Work (Glassdoor #1 in 2019)

Coordinator, Finance EMEA Projects

Responsibilities:

AP Support Activities 

  • Review invoices coming into Finance and determine if they are business related
  • Audit all vendor invoices for to ensure all invoices are prepared and approved in accordance with policies and procedures in supported offices
  • Code the invoices in the financial system and manage workflow
  • Assist vendors and employees of Bain with inquiries, account status, payments and policies
  • Prepare invoices for payments, prepare pay lists and register manual bank payments on the bank and ensure that pay lists are posted regularly
  • Keep good and efficient files

General Accounting

  • Prepare journal entries on ad hoc basis
  • Perform mobile invoice reviews
  • Perform recurring vendors reviews
  • Reconcile certain accounts in the area of Accounts payable and employee expenses

T&E Support Activities 

  • Audit expense reimbursement requests to ensure compliance with policy and VAT rules in different supported countries.
  • Collect expenses from the various supported offices and send out reminders to the Managers and supervisors to approve expenses
  • Ensure accurate and timely processing of expenses in the financial system
  • Keep good and efficient file of expense claims
  • Run T & E reports and provide also other T & E related analysis upon request
  • Perform double expense reviews and credit invoice reviews
  • Perform employee exit check

Account Receivable Activities

  • Manage A/R and related Tax accounting operations including general ledger
  • Ensure sound internal controls, accounting policies and procedures related to A/R
  • Prepare and review financial summaries and analysis related to revenue for Controller and Office Head

Ad hoc requests

  • Help out on ad hoc request as they may arise in all area of accounting and assist employees and stakeholders in any finance process where their support is required/requested

Qualifications:

  • Master’s degree in economy, business or finance & accounting related field
  • 3-4 years of professional experience in a BPO/SSC/GBS environment supporting financial processes
  • Good accounting knowledge and ability to learn about accounting and Tax rules in supported countries
  • Fluent English is a must, good knowledge of any other language of operation will be an advantage
  • Proficient user of Microsoft Outlook, Word, Excel and PowerPoint
  • Exceptional attention to detail, efficient and accurate
  • Outstanding organization, prioritization and time management skills
  • Motivated – self-starter, proactive with ‘Can do!’ mentality
  • Flexible attitude and team approach
  • Excellent communication and listening skills with a diplomatic flair

Our offer:

  • Employment contract
  • Annual Bonus
  • Flexible working hours
  • Working from home
  • Life Insurance
  • Private medical and dental care package
  • Multisport cards
  • Parking spaces free of charge
  • Office wide social events and team buildings
  • Cafeteria with snacks and daily deliveries of fruit and bread
  • Informal dress code
  • Broad induction training for new hires
Based in our Bain Global Business Services Center (GBS) in Warsaw, the role is to provide advanced finance back and middle office support to Finance teams throughout EMEA in one or several GBS Service Lines. The role is varied, deadline-driven, and demands exceptional time management and attention to detail. This position requires daily use of core Bain systems and applications and may cover several areas of Bain Finance operations (Expense Audit, Accounts Payable, General Accounting, Account Receivable) according to the needs of supported offices. For each supported Bain office, Coordinator, Finance EMEA Projects work will comply with service level agreements defined by a designated Manager in agreement with the GBS Team Leader.

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