Expense Administration Supervisor

Brown Brothers HarrimanO firmie

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Brown Brothers Harriman

Stanisława Klimeckiego 1


Brown Brothers Harriman (BBH) is a privately-held financial institution and has been a thought leader and solutions provider for almost 200 years. We serve the most sophisticated individuals and institutions with award-winning expertise in Investment Management, Private Banking, and Investor Services. Our 5,000 colleagues operate from 18 cities throughout North America, Europe and Asia.

BBH is committed to diversity, innovation and globalization. Our culture is driven by our goal to provide the best solutions and services to our clients and each other.  Our Partnership structure creates a flat organization that promotes collaboration across all business lines.  We believe that diverse ideas and the ability to come together globally across groups and borders are a competitive advantage. In order for all our teams to excel, members must trust each other and feel comfortable providing honest input from all perspectives.

This openness sparks innovation and agility, which adds to the entrepreneurial spirit and provides many more career opportunities for our staff. We are a group of high-performing, dedicated and caring professionals who believe that working together is the foundation for superior client service excellence.

As a BBH professional, your career path is yours to define. We take pride in our ability to retain our best employees. We help them manage their careers by moving top performers to new areas of BBH where their talents will make the greatest contribution.  As soon as you walk through the doors at BBH, we provide you with the tools to help you succeed and grow your career.

Expense Administration SupervisorNumer ref.: Job ID: 4711

The Expense Administration Supervisor oversees and coordinates the daily operations of all expense administration including the direct oversight of personnel such as the Expense Administration Representatives, the Senior Expense Administration Representatives and BPO provider.

The Supervisor is responsible for providing leadership, mentoring and training to their direct reports while overseeing daily operations and managing the allocation of work and the review and administration of invoices, forecasts, accrual calculations, reporting and daily requests from internal colleagues and clients.

The Supervisor will report directly to the Expense Administration Team Leader and will report regularly on the allocation of work, the control environment, process improvements, and the challenges and successes of each current Expense Administration team member.

If you are looking to push your career to the next level, introduce yourself by submitting your resume.

Key responsibilities include: 

  • Reviews all daily work performed by the team for completeness, accuracy and compliance with current policies and procedures.
  • Allocates all instructions including accruals, invoices, reporting and special requests appropriately to available Expense Representatives and Seniors.
  • Reviews all fund level and expense account level budgets for completeness, reasonableness and accuracy on a periodic basis.
  • Trains and develops Expense Administration Representatives and Seniors as needed and provide staff with support and coverage as necessary.
  • Assists team members with problem solving and issue resolution; Utilizes best judgment to escalate issues to senior managers as appropriate.
  • Prepares, maintains and evolves periodic reporting (control reports, board reports) as required internally or externally by the client(s).
  • Ensures consistent, positive self-development of technical and leadership skills.


  • BA/MS degree and/or equivalent work experience.
  • Minimum of 5 years of experience in financial product accounting, fund accounting, or basic accounting and analysis preferred.
  • Prior supervisory experience min of 1 year
  • Very good English skills (B2+ level is a must).
  • Self-motivated, capable of monitoring and completing a variety of projects simultaneously.
  • Advanced knowledge of mutual fund products, multi-class accounting, and the components of an NAV.
  • Proven ability to work well in a deadline oriented, client-driven environment.
  • Maintain a leadership role by developing internal relationships with key people in other departments to accomplish goals and resolve issues.

What We Offer:

  • A collaborative environment that enables you to step outside your role to add value wherever you can.
  • Direct access to clients, information and experts across all business areas around the world.
  • Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm.
  • A culture of inclusion that values each employee’s unique perspective.
  • Employment stability with indefinite contract from day one.
  • High-quality benefits program emphasizing good health, financial security, and peace of mind.
  • Rewarding work with the flexibility to enjoy personal and family experiences at every career stage.
  • Volunteer opportunities to give back to your community and help transform the lives of other.

In order to apply for the role please send your CV
via Aplikuj button.

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