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IP Administration Specialist

  • Warszawa, mazowieckie pokaż mapę
  • Specjalista
  • 18.10.2018

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Scope Fluidics S.A.

    Responding to the major, global health threats, the Scope Fluidics Group develops projects for medical diagnostics and health care. As its strategic goal, the Group generates profit resulting from sales transactions. Currently, the Group incorporates two special purpose companies, independently developing separate diagnostics systems, Curiosity Diagnostics and Bacteromic. Curiosity Diagnostics is advancing with the world’s fastest detection system against infections, whereas Bacteromic is establishing the most informative bacteria pathogene drug-susceptibility system.

    Scope Fluidics is a New Connect listed  company

    We are looking for an

    IP Administration Specialist

    Workplace: Warszawa

    Job description

    The IP Administration Specialist will primarily be responsible for comprehensively handling the patent applications and patent portfolio of the Scope Fluidics Group, according to the policy set out by the management, in cooperation with other employees and external patnent attorneys. The position offers wide range of possibilities to develop within the field of Intellectual Property, according to Candidate's career goals.

    Main Responsibilities:

    • Performance of all administrative matters of the Group's IP department,
    • Handling the IP-related correspondence,
    • Maintaining the Group's IP files, ensuring their completeness and accuracy,
    • Ensuring proper and timely documentation workflow, obtaining the necessary signatures,
    • Retrieving and analysing of IP data, preparing presentations and reports,
    • Oversight of proper contract execution by external patent practitioners,
    • Monitoring official due dates, including annuity payments, and ensuring they are duly met; keeping a calendar of IP-related activities,
    • Strong collaboration and communication with the management, other members of the IP team and inventors (biochemists and engineers) within the company, as well as external contractors, patent attorneys and paralegals,
    • Keeping record of IP expenses, providing up-to-date IP budget data and prognosis based on the knowledge of IP processes,
    • Preparing and ensuring the completeness of tender documentation for the tenders for the services of patent attorneys, according to the effective guideliness.


    • Higher education; a degree in law/intellectual property will be a plus,
    • Experience working in a patent law firm or industry patent department, including handling formality/administrative tasks,
    • Fluent English, with very good oral and written communication skills,
    • Sound knowledge of and keen interest in patent formality rules and procedures,
    • Expertise in using public Patent Office data bases; experience in commercial search and analysis tools will be a plus,
    • A desire for professional development within the intellectual property protection,
    • Self-disciplined, reliable, detail-oriented and able to work independently within cross-functional teams.

    What we offer:

    • Friendly team working conditions in a fast-growing company
    • Non-corporate approach to the employees
    • Great professional development opportunities
    • Salary corresponding to qualifications

    If you are interested, please send your CV via Aplikuj button below.

    Please include the following statement in your application: "I hereby consent to processing by the advertiser of my personal data, included in my application documents, for the purposes to implement the recruitment process according to the act of 29 August 1997 on personal data protection (consolidated text: Journal of Laws of 2016, pos. 922). I also consent to processing of my personal data by the advertiser for the purposes of any future recruitment processes."

    All applications shall include the following statement: „I agree on processing my personal data, incorporated within my application papers, for the purposes indispensable for execution of the recruitment process conducted by Scope Fluidics S.A. seated in Warsaw, in accordance with Personal Data Protection Act of August 29, 1997 (i.e. J.o.L of 2016, item 922)". You may simultanously agree for the advertiser to process your personal data for the use of the future recruitment processes.

    We hereby inform that Scope Fluidics S.A., seated in Warsaw at Duchnicka 3 street, is the controller of the provided personal data. The personal data are gathered for the recruitment processes. You are entitled access and ammendments to your personal data. Provision of the personal data within the scope specified in the Labour Law Act of June 29, 1974 and other executive acts is obligatory. Any other data may be provided voluntarily.

    If you want your CV to be used in other recruitments conducted by this Employer, please additionally include the following consent in your CV: "I agree to the processing of personal data included in my application form for future recruitments by Scope Fluidics S.A. with its registered office in Warsaw, at [email protected]
    At any time, you may withdraw your consent by contacting employer at [email protected].
    Your personal data specified in the Labour Code or in other specific acts (as required by the advertisement) are processed on the basis of legal regulations and their submission is necessary to take part in the recruitment process. We process other personal data (e.g. your image) on the basis of your voluntary consent, which you have given us when sending us your application and their inclusion shall not affect eligibility for the recruitment process.
    We may also process your personal data included in your application to determine, pursue, or defend against a claim if the claim relates to our recruitment process. For this purpose, we will process your personal information in accordance with our legitimate interest to determine, pursue, or defend against claims in legal proceedings before the courts or government authorities.
    You have the right to access your data, including obtaining copies of them, correcting them, demanding their deletion, limiting their processing, objecting to the processing and transferring the given data (for the processing of which you have consented) to another data controller. You also have the right to lodge a complaint with the General Inspector for the Personal Data Protection (in the future: the President of the Office for the Protection of Personal Data). Withdrawal of consent shall not affect the lawfulness of processing carried out on the basis of the consent prior to the withdrawal.
    We process your personal data in order to conduct recruitment for the position indicated in the advertisement for a period not longer than 60 days from the moment of apply and when you consented to participate in future recruitment for a period not longer than 180m days from the moment of end of recrutation. 
    We do not transfer your personal data outside the European Economic Area.
    If you have any questions, you can contact us at [email protected]

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