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Payroll and HR Administration Lead

  • Gdańsk, pomorskie pokaż mapę
  • Kierownik
  • 27.08.2018

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    State Street Corporation, founded in 1792 and listed on the New York Stock exchange since 1995 (NYSE: STT), is one of the world's leading providers of financial services to institutional investors including investment servicing, investment management as well as investment research and trading with headquarters in Boston. With $28.5 trillion in assets under custody and administration and $2.4 trillion in assets under management (as of March 31st, 2015) State Street operates in more than 100 geographic markets worldwide, including the U.S., Canada, Europe, the Middle East, and Asia. State Street Bank GmbH, based in Munich, is a 100% subsidiary of State Street Corporation having branches in Amsterdam, Frankfurt, Krakow, London, Luxembourg, Vienna and Zurich. 

    We are looking for a

    Payroll and HR Administration Lead

    JOB ID: R-593330
    Location: Gdańsk

    to join the insource organization supporting the State Street EMEA


    Why State Street Bank Poland?

    Operating in Europe since 1970 State Street services clients in multiple locations. State Street Bank Poland was first established in 2007 in Kraków. Today State Street Bank employs over 4000 staff members in two attractive locations: Kraków and Gdańsk. This offers multiple opportunities to gain experience in diverse areas of the investment fund cycle as our Poland branch provides investment fund accounting and related services to clients of multiple State Street locations and business units across Europe. We offer positions in a challenging, rapidly changing and international environment. State Street offers a significant scope for personal growth and career progression. Throughout your career at State Street you will be provided with a wide range of training opportunities and internal mobility options as well as individual development plans, attractive benefits (including Employee Savings Plan) and an excellent remuneration package. The continuous development of our employees from day one is critical as we continually seek to develop and expand the local management team and create future leaders from within.

    For our EMEA Payroll Team located in Gdańsk we are currently looking for an inspiring Leader who will:

    • Ensure maintenance of technical knowledge and act in an advisory and strategic role when looking at legislative changes and trends to assess and impact future strategy
    • Continue the evolution of the GHR operating model with an emphasis on service delivery through a globally consistent scalable support model and enhanced self-sufficiency
    • Research best practices evaluating “as is” processes and redesigning them to achieve better efficiency effectiveness and control compliance
    • Operationalize end-to-end local regulatory requirements and GHR policies and programs as well as those of other corporate groups into the daily operations of GHRSS; global regional and local outsourced administrative vendors.
    • Provide effective Governance and Management of processes to identify and manage risk under a focus of risk excellence
    • Deliver payroll and activities across EMEA region to include coordinating related activities with Finance Legal etc. as needed and providing Tier 3 customer support for such HR services.
    • Responsibility for payroll oversight and management to ensure effective controls are utilized and payments are delivered to correct third parties within the scheme deadlines.
    • Responsible for the outsources payroll vendor day-to-day activities management and relationship taxation statutory and non-statutory reporting
    • Act as key contact for all payroll and employment tax audit activities such as liaison with internal and external auditors to assist with understanding the key processes providing evidence of key controls
    • Execute related HR administration activity to support other CoE’s whilst maintaining strong working relationships
    • Ensure correct statutory and payroll treatment of inbound and outbound assignees and short term business visitors via liaison with Global Mobility & external tax consultant
    • Responsible of all payroll and employment tax audit activities including co-operating with payroll vendor providing the guidance and advisory organizing the evidences maintaining a working relationship with local revenue and governmental agencies
    • Support statutory reporting around employment taxation including PIT statements and other relevant activities
    • Ensure a focus on maintaining data privacy in line with global and local requirements across GHR Shared Services
    • Pro-actively deliver against a robust and effective control framework across our international payroll operation including complex areas such as:
    • Global mobility and assignees
    • Executive compensation schemes
    • complex international benefit programs
    • Employment taxation and reporting
    • Payroll Operational review and provide approval where required including payroll output review and approval and authorization of payments when required
    • Ensure a dual check of all payroll output prior to submission for approval and sign off
    • Achieve an improved understanding of client requirements and opinions locally to enable informed suggestions and decisions
    • Ensure support of the full SOX & Audit requirements
    • Ensure the vendor management framework is followed whilst supporting all due diligence and relationship management
    • Support the continued development of a comprehensive vendor management program with an emphasis on risk mitigation policies and practices (RAMP/ISRMP)
    • Mitigate risk by ensuring production of well documented end to end operating processes inclusive of vendor touch points
    • Provide the management to the staff to ensure the continuous development of each individual and the entire team. Ensure the staff are supported motivated and developed. Promote the coaching style and collaborative approach while interacting with others
    • Engage with key stakeholders subject matter experts and operational areas to quantify track and measure potential business benefits for any defined HR processes
    • Ensure effective stakeholder and project management programs are supported around all GHR Shared Service activity
    • Effectively communicate and collaboration with all leadership levels as a key partner and local lead
    • Develop and build strong partnerships across key areas such as GHR Finance Corporate Tax Audit and Compliance Global Mobility payroll vendor
    • Provide effective operating cost management
    • Control and manager variable resource costs such as overtime
    • Track vendor costs and invoices to ensure expense is managed to budget

    Level of Education/ Specific Qualifications:

    • University degree - HR/finance/accounting preferred

    Skills and Experience

    • 5 or more years’ experience in a EMEA payroll operations position with a strong understanding of best practice around controls regulations tax compliance and working with outsourced providers
    • Fluency in written and oral English
    • Additional language(s) (German/Italian/Dutch/French) would be a strong asset
    • Very Good Excel skills
    • Working knowledge of EMEA payroll practice/law regulations 
    • Strong analytical and problem solving skills
    • Very good organizational and communication skills
    • Working knowledge of HRIS and payroll systems required with Workday experience a plus
    • Employment tax knowledge
    • Experience in managing and leading a payroll team would be a strong asset 

    We offer:

    • Competitive benefits and salary package (employee savings plan, Life insurance premium package, VIP medical package and many others)
    • An International operating environment
    • Diversity of opportunities across a range of challenging and highly complex activities
    • Technical or leadership career pathway


    Job ID: R-594238 / Location: Kraków

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