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Reception and Administration Support

  • Kraków, małopolskie
  • Asystent
  • 27.11.2017

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    HedgeServ is a hedge fund administration company that features a unique technology platform with one of the most experienced service teams in the industry. HedgeServ Provides a Service solution for the front office, risk, Valuations, middle office, fund accounting and fund administration That is customized to the needs of the individual hedge fund, fund of hedge funds and private equity funds. HedgeServ is located in New York, London, Boston, Cork, Dublin, Luxembourg, Sydney, Cayman and our new European office in Krakow, Poland.

    Reception and Administration Support
    Miejsce pracy: Kraków
    Office Administration

    Job description:

    The Administration support team is responsible for ensuring the smooth , day to day running of the office including reception area, meeting and greeting visitors and carrying out general administration duties. This role will consist of 30% reception duties & 70% administration support duties to our Admin & Facilities Team. You will support Ireland, Luxembourg, Australia & Poland. This role includes CEO/MD exposure and you will manage calls, mails, post, deliveries and administration.


    Key accountabilities of this role:


    • Answering all calls to direct line and transferring to appropriate internal contact.
    • Meet and greet at reception all visitors and clients to the office.
    • Ensure meeting rooms are prepared in advance of meetings and refreshments where required are available for meetings.
    • Supervise daily deliveries ensuring all receipts and dockets are retained.
    • Manage incoming post, couriers and distribute to appropriate teams.
    • Manage external post and courier services, updating daily logs.
    • Maintain all logs and backup supporting the office administration function.
    Admin Support
    • Provide ad-hoc support as required by Admin and Finance team including monthly scanning, record keeping, raising and following up on POs – maintaining logs relating to POs, offsite storage and travel.
    • Providing administration and secretarial support to the Office Administrators as required.
    • Ordering and maintaining stationery and equipment supplies.
    • Supporting overseas offices.
    • Actively prioritize workload and ensure appropriate action is taken on issues as they arise.

    Pre-requisite knowledge, skills and experience

    • 2 years’ experience in a similar role within a corporate environment.
    • Relevant business certification / degree.
    • An enthusiastic person who can cope under pressure to work in our busy office.
    • Confident individual who can work effectively with senior staff & managers.
    • Excellent oral and written communication skills.
    • Highly organized and flexible.
    • Computer literate and with strong Microsoft Excel skills.
    • Fluent English.

    If you are interested, please send your CV via the Apply button below.

    Please Include The Following statement in your application: "I hereby authorize you to process my personal data included in my job application for the needs of the recruitment process in Accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland in 2014, item 1182, 1662) "