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Recruitment Coordinator

  • Kraków, małopolskie
  • Kierownik
  • 24.08.2018

    Pracodawca ma prawo zakończyć rekrutację we wcześniejszym terminie.

    Pontoon drives the acquisition of permanent talent and manages contingent and project workforce on behalf of an organization. We ensure a superior candidate experience and maximize employer brand. We provide efficiency, flexibility and scalability. We manage and optimize supplier partnerships and leverage the best workforce technologies. We manage risk and give full visibility of an organization’s talent.
    Proudly part of The Adecco Group – the world’s leading provider of workforce solutions and a Fortune Global 500 company – the Pontoon team supports clients across the globe in over 100 countries.
    Recruitment Coordinator
    Location: Kraków
    The Recruitment Coordinator will manage all candidate administration within a specific region, organize and manage candidate interviews and assessments, including scheduling and preparing interviewer and candidate packs.
    As a Recruitment Coordinator you will be in charge of update the recruitment management system, including checking for new approved requisitions, ensuring all key data is completed, rejecting unsuccessful candidates, send pre-Interview briefing packs to candidates, confirm interviews, offer management, send satisfaction surveys, manage purchase orders with external suppliers, maintain central files, record/monitor of monthly advertising spend, collate invoice information for team on monthly basis, respond to external candidate inquiries, and produce weekly and quarterly reports.


    • Requisitions, ensuring all key data is completed.
    • Rejecting unsuccessful candidates and update recruitment management system.
    • Scheduling interviews and update recruitment management system. 
    • Preparation of interview packs for managers (interview notes and CV).
    • Creating and updating candidate interview packs.
    • Sending pre-Interview briefing packs to candidates prior to interview with Consultant or Manager.
    • Sending pre-assessment packs to candidates (when required).
    • Reconfirming interviews with stakeholders.
    • Offer Management & Pre-Employment Screening activities. 
    • Sending out and collating satisfaction surveys to candidates and managers.
    • Manage purchase orders with external suppliers 3rd Party billing activities/reconciliation. 
    • Maintaining central file with information on advertising costs (online and traditional).
    • Recording and monitoring of monthly advertising spend.
    • Collating invoice information for team on monthly basis. 
    • Respond to external candidate inquiries.
    • Production of weekly and quarterly reporting. 
    • dminister psychometric tests. 
    • Support local recruitment events/programmes.
    • Coordinating travel details and pre-meeting preparation. 
    • Operations manual & SLA, Technology processes and Customer’s internal policies & procedures.
    • Achieving personal Recruitment Targets.
    • Participates in special projects and performs other duties as assigned.



    Bachelor's Degree or equivalent experience.


    • Skilled in communicating effectively verbally and in writing.
    • Ability to establish and maintain effective working relationships.
    • Proven, relevant experience of working as a permanent recruitment coordinator.
    • Evidence of analytical and reporting creation and validation.
    • End-to-end recruitment process experience. 
    • Evidence of strong organizational skills.
    • Experience of working in recruitment/HR industry on supplier or client side.
    • Business standard English
    • Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.

    Ready to apply? We look forward to receiving your application:

    Equal Opportunity Employer Minorities/Women/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

    You are about to register with Pontoon Solutions, Inc. and/or its applicable affiliated entity, part of the Adecco Group, as a candidate. In connection with your registration, Pontoon will collect and use information about you to make available our services and maintain our relationship with you. Our Privacy Information Statement explains how we collect and use such information about you and the rights you have.

    Where you choose to give us so called ‘sensitive information’ (this is information that gets special protection under applicable law. Depending on applicable law, It may include information such as about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to) other than where we ask for it, you agree, by giving us such information, that we may use it in the way(s) set out in the Privacy Information Statement.